Basic Text Formats
Alt+Shift+F or Ctrl+D Open the Font dialog box (or Font Dialog box if you prefer to memorize D)
Ctrl+Space Clear most formatting from selection (bold, underline, italic, color, etc)
Ctrl+Shift+N Apply Normal style
Ctrl+Shift+8 Toggle display of hidden formatting symbols
3.2 Font Format Shortcuts
Ctrl+B Apply/remove Bold
Ctrl+I Apply/remove Italic
Ctrl+U Apply/remove Underline
Ctrl+Shift+D Apply/remove Double-underline
Ctrl+Shift+W Apply/remove Words underline (only words, no spaces)
3.3 Letter Case and Sub/ Superscript
Shift+F3 Change text between all upper-, first letter upper- and all lower-case
Ctrl+Shift+A Apply/remove Capitalization format
Ctrl+Shift+K Apply/remove Small Caps format
Ctrl+= Apply/remove subscript
Ctrl+Shift+= Apply/remove superscript
3.4 Font Size and Color Shortcuts
Ctrl+[/] Decrease / Increase font size one point
Ctrl+Shift+</> Decrease / Increase font size one value as defined in font style
Shift+F1 Reveal Formatting (show all formats of selection)
Ctrl+Alt+H Apply/remove text Highlight to selection
3.5 Hide and Show Text
Ctrl+Shift+H Hide selected text; e.g. for sharing and letting others focus on specific sections in a document only. Not a security feature.
Ctrl+A, then Ctrl+D, then 2x Alt+H Show all hidden text via Select All, Font Dialog, remove Hidden text format
3.6 Font Format Shortcuts via Ribbon
H, FF Change Font Face, then start typing for autocomplete, or Alt+Arrow Down to open drop down
H, FS Change Font Size, type number and hit Enter
H, FC Change Font Color. Press Escape, then Enter to apply current color
Alt+H+4 Apply strikethrough formatting
4. Word Shortcuts to Align Text, Headings, and Paragraph Spacing
4.1 Align and Indent Text Shortcuts
Ctrl+R Right-align selected text
Ctrl+L Left-align selected text
Ctrl+J Justify-align selected text (straight edges on both sides)
Ctrl+E Center-align selected text
Ctrl+M Indent Text (Move text to the right)
Ctrl+Shift+M Outdent Text
Ctrl+T Create/ increase hanging indent
Ctrl+Shift+T Remove/ decrease hanging indent
4.2 Line and Paragraph Spacing
Ctrl+0 Toggle spacing before paragraph
Ctrl+1 Single line spacing
Ctrl+2 Double line spacing
Ctrl+5 Apply line spacing of 1.5
4.3 Heading Shortcuts
Alt+Ctrl+1 Apply Heading 1 style
Alt+Ctrl+2 Apply Heading 2 style
Alt+Ctrl+3 Apply Heading 3 style
Alt+Shift+Arrow Right/Arrow Left Promote / demote Headings
Ctrl+Shift+S Open Apply Styles task pane (will not close with pressing it a second time)
5. Undo, Redo, Cut, Copy and Paste Word Shortcuts
5.1 Undo, Redo, and Repeat
Ctrl+Z Undo previous action (up to 100 by default; limit can be changed)
Ctrl+Y Redo undone action
F4 Repeat action
5.2 Standard Cut, Copy, and Paste
Ctrl+C Copy selected content to clipboard
Ctrl+X Cut selected content to clipboard
Ctrl+V Paste clipboard content into document
Alt+H, VT Paste text only via Home Ribbon, Paste (V), Text only
Ctrl+Shift+C Copy format of selection into Format Clipboard
Ctrl+Shift+V Paste format to selection from Format Clipboard
5.3 Extended Clipboard (Spike additive clipboard)
Ctrl+F3 Cut text into to Spike (additive clipboard). Add as many non-adjacent areas as desired
Ctrl+Shift+F3 Paste text from Spike and reset Spike
5.4 Move Selections
Shift+Alt+Arrow Up/Arrow Down Move current paragraph or (if selected) multiple paragraphs in text. Cannot move part of paragraph with this
Ctrl+Drag Move selected text
F2, move cursor to new location, then enter Moves selected text to new location
Shift+F2, move cursor to new location, then enter Copies selected text to new location
6. Word Shortcuts for Special Characters
Alt+Ctrl+C Insert Copyright symbol
Alt+Ctrl+T Insert Ttrademark symbol
Alt+Ctrl+R Insert Registered Trademark symbol
Alt+Ctrl+E Insert Euro Currency symbol
Alt+Ctrl+. Insert horizontal ellipsis (…)
Alt, then n,u Insert Symbol (insert menu)
Ctrl+Shift+Space Insert nonbreaking space
Ctrl+Shift+- (Hyphen) Insert nonbreaking hyphen
Ctrl+- Insert optional hyphen
Type character code and press Alt+X Insert Unicode character, e.g. 20ac
Alt+character code on numeric keyboard Insert ANSI character
Ctrl+K Insert a hyperlink
7. Word Shortcuts for Find and Replace
Ctrl+H Open classic find and replace window
Ctrl+H, then Alt+D Open classic find window
Alt+F Find next
Shift+F4 Repeat last find after closing find window
Ctrl+Tab Jump between find menu and document
Alt+Space, Arrow keys and Enter Move find menu window
Esc Close traditional search window if active
Ctrl+F Open (new) search menu in navigation task pane
Alt,W,K Open and close Navigation pane (View, Navigation)
8. Word Shortcuts to Open, Close, Manage, and Print Documents
8.1 Manage Documents
Ctrl+N Create new document
Ctrl+O Open document
Ctrl+W Close document (Close Window)
Ctrl+S Save document
F12 Save document as
Alt, then F, R Open Recent (File, Recent)
8.2 Print Shortcuts
Ctrl+P Go to Print document/ print preview
Ctrl+P, then Enter Print document
Ctrl+mouse wheel Zoom in/ zoom out in preview
Page Up/Page Down Up a page/ down a page in preview
Ctrl+Home/Ctrl+End Jump to beginning/ end of document in preview
Esc Exit print preview and return to document
9. Word Shortcuts to Manage Views, Split Screen and Multiple Documents
Alt+Ctrl+S Toggle Split of document window
Ctrl+scroll mouse up/down Zoom in/ out
Alt then w, q Open Zoom Menu (no native shortcut exists for zoom in/ zoom out)
Alt+Ctrl+O Switch to Outline view
Alt+Ctrl+P Switch to Print Layout view
Alt+Ctrl+N Switch to Draft view (used to be normal view)
Ctrl+F6 Switch forward to next open Word documents (easier than Alt+Tab as only word documents are iterated)
Ctrl+Shift+F6 Switch backwards to previous open Word documents (easier than Alt+Tab as only word documents are iterated)
10. Word Shortcuts for Date, Time, and other Fields
10.1 Insert Common Fields
Alt+Shift+D Insert current Date field
Alt+Shift+T Insert current Tate field
Alt+Shift+P Insert Page number field
Alt+Shift+O Insert Table of Content field
Alt+Shift+X Insert Index field
Alt+Shift+L Insert LISTNUM field
10.2 Manage Fields
Alt+F9 Toggle show/ hide fields
F9 Update all fields
F11/Shift+F11 Go to next/ go to previous field
Ctrl+F11 Lock field
Ctrl+Shift+F11 Unlock field
11. Word Shortcuts for Outline View
Ctrl+Shift+O Switch to Outline View
Tab/Shift+Tab Promote / Demote a paragraph (or Alt+Shift+Arrow Left/Arrow Right)
Alt+Shift+Arrow Up/Arrow Down Move selected paragraphs up / down
Ctrl+Shift+N Demote to body text (set style to normal)
Alt+Shift+plus /- Expand / Collapse text under a heading
Alt+Shift+A Expand or collapse all text or headings
/ key on the numeric keypad Hide or display character formatting
Alt+Shift+L Show the first line of body text or all body text
Alt+Shift+1 Show all headings with the Heading 1 style
Alt+Shift+N Show all headings up to Heading n
Ctrl+Tab Insert a tab character
12. Word Shortcuts for Tables
Arrow Down/Arrow Up Jump one row down / one row up
Tab/Shift+Tab Jump to (and select) next / previous table cell
Alt+Home/Alt+End Jump to first column/ jump to last column
Alt+Page Up/Alt+Page Down Jump to first row / jump to last row
Ctrl+Arrow Left/Ctrl+Arrow Right One cell to the left / to the right
Shift+End Select current table cell
end, then shift+Home Select content of current table cell
Press and hold shift and press arrow keys repeatedly Extend selection to adjacent cells
Ctrl+Shift+f8, then press Extend selection or block
Alt+5 on numeric keypad (with numLock off) Select an entire table
Alt+Shift+Arrow Up/Alt+Shift+Arrow Down Move current row up or down
In first column, press shift+End Select row*
In first row press Alt+Shift+Page Down Select column
Shift+Delete Delete columns with columns selected
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